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7 Mar 2025

Full-Time Executive Assistant

Area Temps, Inc – Posted by Marketing –  Willoughby, Ohio, United States of America

Job Description

A non-profit organization is seeking an Executive Assistant to provide comprehensive administrative support and manage multiple tasks and responsibilities in a fast-paced environment.  Work hours are Tuesday through Friday from 10 a.m. to 6 p.m. 

Job Responsibilities:

  • Coordinate and manage executive calendar, schedule meetings, appointments, and travel arrangements
  • Serve as the primary point of contact for the CEO, handle inquiries, and direct them to the appropriate parties
  • Draft, edit, and proofread emails, reports, and other documents
  • Screen and direct phone calls, take messages, and handle inquiries with professionalism
  • Use Microsoft Office Suite, Outlook, Adobe Acrobat, DocuSign, with strong knowledge of Zoom 
  • Create graphs, columns, and formulas using Microsoft Excel
  • Arrange and prepare materials for meetings, conferences, and presentation, coordinate logistics, room set-up, catering, and technology requirements
  • Organize and coordinate board meetings, prepare agendas, materials, and minutes
  • Act as a liaison between the CEO, Board of Directors, senior management, staff, donors and external partners
  • Plan and book travel itineraries, accommodations, and transportation for CEO
  • Organize and maintain electronic and paper files, ensuring efficient document retrieval
  • Manage and maintain confidential information and documents with the utmost discretion
  • Provide general administrative support to the CEO, expense reports, invoice processing, and other tasks
  • Assist in special projects and initiatives led by the CEO, track progress, and ensure deadlines are met
  • Prioritize and redirect matters appropriately
  • Perform other duties as assigned 

Job Qualifications:

  • Must have a High School Diploma or GED; Bachelor’s degree is preferred
  • A minimum of 2 years experience in the social services or mental health service is needed
  • Provide copies of all certificates to comply with state and federal regulatory boards
  • Must be able to anticipate and address issues before they arise, handle unexpected challenges, and solve problems proactively
  • Must be proficient in Microsoft Office Suite, Outlook, Adobe Acrobat, DocuSign, with strong knowledge of Zoom 
  • Must have excellent Excel skills to create graphs, columns, and formulas
  • Must be able to coordinate and manage executive calendar, including scheduling meetings appointments, and travel arrangements
  • Must have exceptional communication, organizational, interpersonal, and time management skills
  • Must be detail-oriented, highly adaptive, able to thrive in a dynamic work environment, and meet deadlines
  • Must uphold a positive and polished image while serving as a primary point of contact for internal and external stakeholders and contacts
  • Must have the ability to prioritize and optimize daily schedules
  • Must be able to handle sensitive information with confidentiality and discretion
  • Must have a strong work ethic and commitment 
  • Must have a valid Ohio Driver’s License with reliable transportation and valid and current auto insurance

Only candidates that can pass a background check and drug screen will be considered.

$25 to $28/hr., based on experience

How to Apply

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Executive Assistant position, please submit your resume to mentor@areatemps.com, call (440) 788-4373, or TEXT “your name & 175850” to (440) 497-1091. 

Job Categories: Administration. Job Types: Full-Time. Job Tags: 10 - 175850 al. Salaries: Less than 49,9999.

Job expires in 3 days.